Committee Summary August 2016

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– Richard Blurton to attend AMA AGM in Melbourne on 17th/18th September

– Presentation breakfast at WAMC was a success and will be repeated next year

– Agreed that next Vetrun will canvass views on the safety of Jorgensen for our X-country championships

– Final draft of 2017 Sunday Programme was agreed – will now go for local council approvals and be published by November

– The short run championship will follow the same pattern as the long run, using short runs in September and October

– Ponchos will be provided for helpers at Sunday runs

– The coaching grant of $1000 has been received from AMA

– A Saturday track meet in September is possible but only if we have a volunteer to organise it

– Award nominees for John Gilmour Trophy and Achievement Awards were approved

Committee Meeting Summary July

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  • Membership has increased to 624 at end June
  • 2017 Sunday programme has now been clash checked with the Marathon Club, and is essentially complete,  subject to local council approval
  • Coaching 3 month trial has gone very well, and arrangements will be made to continue for the remainder of the year
  • 2017 MAWA State T &F Championships main weekend will be 8th/9th April at ECAC. The Nationals in 2017 are in Darwin, (for the first time), in June
  • Because of the World Championships, there will be no Patron’s Trophy this year
  • Consideration is being given to a Saturday track meeting at ECAC ahead of World Championships
  • MAWA is proposing a Motion to AMA that will allow non-members to qualify for Australian Masters records

Committee Summary May/June 2016

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  • Membership is over 600 for the first time in our history
  • The MAWA coaching sessions are going well with typically 5 – 10 members at each
  • Joan Pellier will be Race Director for Cross Country with Jim away
  • A commercial coffee van is now attending selected Sunday runs
  • Russell Smith’s iron-on numbers can now include member name
  • AMA have asked State views on continuing Postal Relays. Ours will be that despite our best efforts we cannot get enough support.
  • Website menus have been rationalised and improved
  • T-shirt sales have proved popular and so they have been added to the MAWA shop options. Uniform sales through the shop are going well
  • Preparations are underway for the AGM in September. Nominations for Life Membership must be submitted to Club Secretary by early August. Nomination slips for committee positions are now available. All nominations must be signed by a proposer and a seconder
  • The possibility of providing accident insurance cover for all members is being re-visited
  • The Strategy Sub-Committee has made some recommendations to improve the road progamme which the committee have adopted:   1. A Road Running Championships for short runners will be introduced with 3 distances up to 6 or 7km. 2. To ensure interest and variety we will aim to introduce a new run each year, initially dropping at least one of the many runs at Burswood/McCallum. For 2017 we already have Woodbridge in Midland instead of East Perth, and we may make one other change

March committee meeting summary

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– John Oldfield has notified us that he will step down from his role on the track and field database after the 2017 Nationals in June that year. Any member interested in taking over from John should contact the committee

– Nick Miletic and Gail Castensens will be Race Director for both Bibra Lake and 3P’s. Committee agreed to drop 16k walk at 3P’s. New Race Directors are needed in 2017 for Gwelup and Perry Lakes – anyone interested contact the committee

– New hammer cage at ECAC will be constructed in May, and confirmed MAWA contribution of $5000.

– Uniform samples will be available at every Sunday run so members can ascertain their size before online purchase. Confirm that members not comfortable with online purchasing can make a cash purchase through John Allen at Sunday runs.

– Tickets for the September camp will be purchasable from the MAWA online shop

– Constitution amendments will be quite extensive to concur with new Government Rules of Association. The amendment will include the revision to the process for electing committee members previously reported. Committee members are too busy with Perth 2016 to deal with this before this year’s AGM.

– Geoff Brayshaw chaired the first meeting of the MAWA Strategy sub-committee

Committee Meeting Summary March 2016

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– City of Canning have repaired the waterjump steeple at ECAC but have no intention of purchasing a set of steeples. Curtin also have no interest. Committee decided that MAWA cannot justify purchasing a set of 4 steeples based on the number of steeplechasers and the likely usage.
– City of Canning are introducing new charges for floodlights and to cover costs winter track fees will increase to $5, ($7 for visitors).
– MAWA online shop is working well. Tickets for future weekend camps will be sold via the shop. John Allen has offered to help members unable to shop online with their purchases.
– Approximately 120 new uniforms have been sold. Singlet samples will be carried with Sunday equipment, but all purchases will be online.
– Plans for MAWA coaching sessions are being finalised. Details will be put on the website in mid April
– Changes to the constitution are proposed in order to a) comply with new Government Rules of Associations and b) to change the procedures for nominating for committee positions. These will be put to the AGM in September

Committee Summary – February 2016

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– Membership sits at 531, with 80 new members joining since 1st December. As expected this is boosted by T & F members looking to the World Championships in October
– Switch of Darlington and Mattagarup confirmed, and revised programme issued
– Agreed to advise a commercial coffee van company they are welcome to come to our runs and see if they get adequate business
– Masters Athletics WA will be printed on marshal vests so members of the public know who we are
– We have not always had a non-competing judge at Tuesday throws events as we indicated we would. A new roster will be established
– Record number of entries to State Championships by a large margin – 196. The set up with electronic timing and electronic lap-scoring that we will use at World Championships will be trialled at our Championships
– Discussion with Canning on a new hammer cage at ECAC continue. Agreed that as MAWA are the major beneficiary, a financial contribution to the cost of the new cage should come from MAWA. The cage is a key enabler for future State Championships to be at ECAC
– Agreed to order new MAWA t-shirts in addition to singlets and crop tops. We are actively working to get a fully online uniform ordering arrangement set up. After State Champs uniforms will only be available online. Up to and including State Champs Colin will bring uniforms to events for cash purchase. All uniforms will be sold for $35. Online purchasers can either pay $6 p & p, or elect to collect from Colin at ECAC
– The new MAWA coaching arrangements will be trialled for 3 months commencing 1st May. A post describing the plan will be on the website in April
– Propose to change the MAWA Constitution so that nominations for the committee must be received in writing at least 2 weeks before the AGM, and also that the number of other committee members be set at 4 rather than not less than 4. This amendment would mean that there are no nominations from the floor at the AGM

January 2016 Committee Meeting Summary

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– There will be a presentation breakfast at the Marathon Club after the Racecourse Run. More details on the website

– Agreed to drop the East Perth run in 2017 and replace with a new run at Woodbridge in Midland

– Jim and Margaret attended the anniversary parkrun at Gosnells to promote the club

– Very limited interest in AMA postal relays so likely MAWA will not participate this year

– Entries now open for State Championships. The 5000m races will trial the electronic lap-scoring equipment that will be used at ECAC for the World Championships

– Bulk order for new singlets and crop-tops will be made this week, with the aim to have them on sale by end February. Information will be posted on the website. An online ordering system will be set up, but for the present, uniforms need to be ordered by contacting Colin Smith

December committee meeting summary

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– Club has purchased a defibrillator, and Carol is arranging for MAWA members to be trained in its use

– Melbourne Cup lunch was highly successful and will be repeated next year

– A social tab has been added to the website

– For 2016 Sunday Runs the 12 Morning Teas will be managed on a roster. Anyone prepared to do just one Sunday should let Joan know

– Herdsman Run next year will start from the Pony Club itself, giving us ample parking and shelter

– MAWA will do a club promotion at the Pioneer Parkrun 2 year celebration on 9th January

– Delia will gauge interest in participating in the AMA Postal Relays next year, and will manage them for MAWA if there is sufficient interest

– State Championship budget was approved. The move to ECAC is allowing a reduction in entry fees. An information note giving dates and venues for all events will be issued shortly. Registration will open in early January

– The Ann Shaw ‘Athlete of the Meet award’ and the John Gilmour ‘Athlete of the Year’ award will in future be decided by a panel and the committee respectively, based on potential candidates identified by the Statistician. The previous criteria were simply the highest age-graded performance, but in some areas the age-graded tables give skewed results.

– For the Achievement award the additional criteria that the winner had to have made a significant contribution to the club will be dropped, so that the award is purely given for performance improvement

– The qualifying period for the Achievement and John Gilmour Awards will be the financial year, so that they can be awarded at the AGM in September

– 25 new members in the first 2 weeks in December is very encouraging

Committee meeting summary October

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– Committee member roles were agreed
Communication         Joan
Track and Field          Mike
Sunday Runs               Margaret
Sunday Equipment    Theresa
Helper lists                  Jim
– Video camera purchased for use on Sundays after successful trial
– Membership at 549 is close to the all-time record
– New membership fees to be agreed at November meeting. 2016 forms will go on the website late November
– Jacqi and Vic will retire from morning teas – require someone to take over
– Track and field championship costs will be lower with the move to ECAC. Revised fees to be agreed at December meeting
– Welcome Run to be advertised – hoping for another large number of prospective members
– AMA Board nominees and Notices of Motions were reviewed. For those interested AMA AGM minutes will appear on the AMA website

September Committee Meeting Summary

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– Ashfield Run will become Australia Day run with a new course and new meeting location in Milne Street

– Handicap runs will revert to always being the long run. The experiment with short handicaps has not worked – they were never popular and tend to distort the calculation of the handicap trophy winner

– A new much improved medical kit has been purchased which includes snake bite treatment

– Agreement reached with WAAS on Tuesday T & F. Summer programme approved subject to some minor amendments

– New air blower to be purchased to ensure we keep ECAC track clear of sand and leaves

– Melbourne Cup lunch will be Miss Mauds in the City, $65

– New uniform tops have been ordered